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13 Apps people in Sales should try

By | Apps, Featured, Skills Lab

The life of sales professionals can be quite hectic; from keeping track of multiple accounts and communicating with an array of clients to trying to close deals, there’s plenty to get done in the sales world. If you work in sales, these 10 apps are must-haves for better productivity.

1. Hubspot Sales

Available for: Google Chrome

Hubspot Sales, one of the well-known tools, allows you to keep track of your prospects and customers’ behavior from Gmail. You receive real-time notifications the instant your lead opens an email, views an attachment, or clicks a link.

Key advantage: It enables you to connect with leads, track sales process and close deals faster from one central database of your contacts.

2. HelloSign

Available for: Desktop

Arguably the best e-signature tool in the industry, HelloSign allows you to close agreements digitally and have up to 20 different people sign a document. When the document is fully executed, every party finds a copy in their inbox. The tool integrates team management features, flexible workflows, and bank-level security to give you a safe, simple, and clever experience.

Key advantage: It’s compatible with Gmail, Google Docs, OneDrive, and Evernote, which allows your clients to sign using the platform they prefer.

3. Expensify

Available for: Desktop

Expensify automates the whole receipt and expense management process. It uses optical character recognition (OCR) technology to automatically read and code the receipt details after you snap a photo of it and then adds it to an expense report that can be automatically submitted, approved, and reimbursed.

Key advantage: It saves 83% of your expense-tracking time.

4. ClearSlide

Available for: Desktop

ClearSlide is a web-conferencing tool that lets you create personalized online meeting experience with your clients including content sharing with annotations and comments. This way, you will keep your clients engaged for better sales conversion.

Key advantage: It provides actionable content insights, delivers customer trends and shows the progress of deals.

5. CamCard

Available for: Android / iOS

Do you constantly misplace important business cards? CamCard allows you to take photos of them and then automatically saves the contact information to your phone.

Key advantage: It manages your cards by organizing them, adding notes, and sharing them with other people.

6. Infer

Available for: Desktop

Infer is a unique predictive-first platform that helps you get more customers by using data science to quickly identify your most promising prospects, building targeted segments, and personalizing your outreach.

Key advantage: It uses predictive scoring to create smart profiles for each of your leads to help you see where the most potential lies.

7. Dragon Anywhere

Available for: iOS

Dragon Anywhere is a perfect on-the-go productivity tool. It catches your voice memos and turns them into professional documents you can edit, format, and then share with anyone, anywhere.

Key advantage: Its fast dictation and high-recognition accuracy save you tons of time during your sales process.

8. Doc Scan

Doc Scan screenshots from the App Store.

Available for: iOS

Doc Scan transforms important paper documents into digital copies after you snap photos of them. It’s a great scanning tool for busy workdays.

Key advantage: It turns paper documents into high-resolution PDF and PNG files without any hassle.

The sales process is complex and time-consuming, and that’s why productivity apps are an excellent way to make the process more efficient and your life easier.

CRM app (#9 to #13)

If your company uses a specific customer relationship management (CRM) system, you should definitely get its mobile app so you are not tied to your laptop. All good CRM systems have good apps. If there is no specific system, you can use one of these excellent choices:

  1. Hubspot CRM: Manages contacts, deals, and sales tasks from a solid foundation that works for a business of any size.
  2. Salesforce: Accelerates productivity by allowing you to focus on what matters most in your sales process.
  3. Bitrix 24 CRM: Manages and stores an interactive contact base that’s integrated with your current tasks.
  4. Zoho CRM: Provides intelligent insights you need to close smarter and faster deals.
  5. Podio CRM: Tracks leads and sales in a lightweight, beautiful-looking, and collaboration-friendly platform.
The sales process is complex and time-consuming, and that’s why productivity apps are an excellent way to make the process more efficient and your life easier.Click To Tweet

Have you used sales apps to be more productive? Tell us about them in the comments below!

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focus 80-20 rule prioritize wuzzuf plan sketch mobile writing

How to do more with less

By | Career Advice, Featured, Grow, Productivity, Skills Lab

It’s not every day that you come across a tried-and-tested rule guaranteed to optimize your effort and improve your output such as the 80-20 rule.

A few things are important; most are not  Richard Koch, The 80-20 Principle: The Secret of Achieving More with Less

What is the 80-20 rule?

The 80-20 rule, also known as the Pareto Principle or the Law of the Vital Few and the Trivial Many, states that, for a lot of events, 80% of the results are from 20% of the causes.

Business management consultant Joseph M. Juran suggested the principle and named it after Italian economist Vilfredo Pareto, who observed that 80% of the Italian land was owned by 20% of the population. Pareto had developed the principle by observing that 20% of the peapods in his garden contained 80% of the peas.

What this means is that, a lot of the time, 20% of the work needs to be your priority, while the other 80% is not worth wasting your energy on at first.

This productivity principle has been applied to many different work practices. We’ll discuss some here along with the takeaways from each. Feel free to jump to the ones most interesting to you.

80-20 rule in software development

If you work in software development, you should know it’s common that 80% of users will use only 20% of your product’s features. The other 20% (who you call your superusers) are the ones who use all the features. So while you’re driving yourself crazy with all the new and exciting features you want to include, the majority of your users will unfortunately not be noticing them.

80-20 rule software development code

Also, in 2002 Microsoft learned that 80% of the problems in Windows and Office were caused by only 20% of all bugs detected. What this means is that you might be incredibly busy fixing each and every bug in your software but your users are still not satisfied. Sound familiar?

Takeaway: The most used 20% of your features should be as close to perfect as possible. So develop, test, and ask your users for feedback. Don’t branch out to more features before these 20% are satisfying to the massive 80%. And instead of spending a lot of time fixing all the bugs in your software, identify the top 20% and work on them.

80-20 rule in sales

The sales industry is undoubtedly interesting. What’s even more interesting is this: The 80-20 rule applies to your customers and clients in that 20% of them result in 80% of your profits. That should tell you from where to expect your next big deal.

20% of your clients result in 80% of your profits. #8020ruleClick To Tweet

Takeaway: Work hard to know everything about the top 20% of your customers: what they need, what they like, and what they hope for. This way you’re able to provide them with the best possible service. However, that doesn’t mean you should ignore the other 80%, but we’ll get into that later.

80-20 rule in project management

Managing a project can be a daunting task, but it shouldn’t. Applying the 80-20 rule here means that, at any time during the project, there’s only 20% worth your attention. If an area is using up your resources and you can’t figure out what’s going wrong with your project, then this probably is the other 80%.

Takeaway: Identify the 20% that matters the most before you start working on any project and delegate the other 80%. Make sure all your actions are directed towards that 20% and you should start seeing a difference.

80-20 rule in social media marketing

80-20 rule social media marketing analytics

Connecting with your audience through social media is not about you. It’s about them. That’s why 80% of your content should inform, educate, and entertain your audience, while the remaining 20% should be about your business.

This makes sense, doesn’t it? Why would someone spend time on your Facebook page if it’s all about what your company achieved in the last quarter? They would care a lot, however, about content that shows them how your product can make their lives easier.

80% of your social media content should inform, educate, and entertain your audience. #8020ruleClick To Tweet

Takeaway: Always carefully consider what you want to put on your social media channels and evaluate it based on its benefit to your audience. This will help you reach more people, which is not bad for business at all.

80-20 rule in team management

Applying the rule to team management means that the top 20% of your team members are the ones who produce 80% of your outcome. This obviously doesn’t mean you’ll ignore 80% of your team members. On the contrary, identifying them will help you understand what they need to develop.

Takeaway: Identify the 20% members to be able to confidently assign and delegate the most important tasks and focus your development efforts on the other 80%.

80-20 rule in time management and productivity

80-20 rule priority time productivity

There are not enough hours in the day to get everything we’d like to complete done. You’ve had this thought before, haven’t you? But the 80-20 rule tells us that as little as 20% of our effort produces 80% of the outcomes we’re looking for. This means that the time we have should be focused on this 20%.

Takeaway: List your tasks, order according to priority, and work on the most important. Don’t put effort where you’re not likely to get results.

You now know how good the 80-20 rule is for you. But wait.

80-20 rule wait limitation

Before running off to apply it to every aspect of your life, you need to understand its limitations.

Focusing on the top 20% can be quite productive, but does that mean you should completely ignore the other 80%? For example, can you afford to ignore 80% of your customers? Or if replying to emails at work is considered a bottom 80% task, should that email asking for updates on a certain project in your inbox just stay there, unread and unreplied to for days?

The answer is no. It’s all about prioritization and optimization. Decide on your priorities and then optimize your resources to achieve them. Then and only then should you move on to the other 80%. Approach the 80% with the same mentality: Prioritize, optimize, perform, and repeat.

Prioritize, optimize, perform, and repeat. #8020ruleClick To Tweet

Are you ready to give the 80-20 rule a try? Tell us about your experiences in the comments below.

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